Additional Info for applicants
Venues, Technical and Staffing
It is the responsibility of each organisation to secure their venue for the festival. Where possible, Glasgow International can offer advice with regards to possible sites and locations. Venues need to be secured by 9 October 2017.
Each organisation is responsible for dealing with all technical requirements and ensuring Health and Safety compliance. Where possible, Glasgow International will offer advice with regards to completing risk assessments, and H&S of off-site spaces etc.
Responsibility also lies with each organisation to ensure all relevant permissions, insurances and licences are in place. Where necessary, GI will request copies of insurance and permission documents.
Project budgets should include invigilation costs, or details of how you intend to source volunteers/staff for your exhibition/event. Unfortunately it is not possible for Glasgow International to provide volunteer assistance.
Opening Hours and Access
All venues should be open 7 days a week during the Festival , Thursday 19 April – Monday 7 May (many of our visitors are in town Sundays and Mondays). If this is likely to be an issue, it is vital you outline this in your application.
We also ask organisations to open late on each of the Thursdays during the festival, until 8pm (26 April and 4 May 2018). Our audience research has shown that the ‘twilight’ slot after work (5pm – 7pm) is attractive to visitors.
The Hub is likely to be open 10am – 6pm daily, and until 8pm Thursdays.
All venues need to be open to the general public on the morning of Thursday 19 April 2018 i.e. before any ‘launch/preview’ event that evening.
A schedule of opening events will be drawn up by Glasgow International in advance of the festival and we aim to geographically cluster events where possible as in 2016 (for example: City Centre North and North, City Centre and South, East & West). We suggest that opening events take the form of short receptions or over a longer time slot, to allow people to drop in.
Once confirmed, times of opening / closing events will be added to a list that can be downloaded by subscribers to the Glasgow International website and will be available to visitors to our festival hub. Organisations are responsible for issuing invitations for their own previews.
Tours & International visits
Over the festival Glasgow International organises a number of community tours, public and visits for groups such as UK and international arts professionals, and art students. These tours are organised in advance of the festival and if your project has been selected you will be notified by the International and Professional Visits Programmer to make arrangements.
We are open to suggestions of professionals/representatives from institutions who may benefit from a visit to the festival. Please let us know if you want to propose someone to be part of the visits programme.
We regret that due to the size of the festival, we are unable to bring tours to every venue included in the festival.
Payment and Invoicing
Glasgow Life processes GI financial transactions; therefore organisations participating in the festival must submit all invoices in PDF format, invoices must include a reference number and be addressed to: Glasgow Life, 220 High Street, Glasgow G4 0QW. Self-employed individuals must also complete a tax liability disclaimer with each invoice – this will be supplied by Glasgow International. Glasgow International will be unable to pay you or your organisation without this information.
Standard payment period for Glasgow Life is 32 days from the date the invoice is received. Further information on invoicing as well as appropriate forms will be made available to those participating in the Supported and Open Glasgow programmes. Any questions can be directed to firstname.lastname@example.org
On receipt of a full invoice, we will pay the total amount in installments. The payment structure for the Supported Programme is that 50% of your award will be paid initially on return of a signed contract and completion of marketing and PR information (September 2017), a further 40% will be sent in December 2017, with the final 10% payment made upon completion of the festival evaluation (May 2018).
In the event that an artwork that has been commissioned or substantially funded by Glasgow International is sold within three years of the conclusion of the festival the organisation contracted by Glasgow Life (on behalf of the Glasgow International) will repay whichever is the lesser of:
- the contribution from Glasgow International Festival
- thirty percent of the [gross] sale price of the artwork
Contracts and terms and conditions
Contracts will be distributed to the successful applicants involved in the Supported, Across the City and Open Glasgow Programmes. Project management teams are required to complete and return contracts to Glasgow International Festival Office, Trongate 103, Glasgow G1 5HD, by September 2017
This contract will outline your obligations as a participant and/or recipient of GI funds and will also include your obligations relating to insurance, health and safety, securing a venue and communication requirements.
Please take a look at our DRAFT contracts across each of the programme strands below:
All participants are required to contribute to the evaluation of the festival, including capturing attendance information and feedback from visitors. Failure to submit your evaluation and accurate visitor numbers by May 2018 will result in the final budget payment (10%) being withheld.
Accurate figures are very important to the funders of Glasgow International, and in turn we rely on your helpful participation in order to secure our future funding.
For enquiries please contact:
T: +44 (0)141 287 6412
All Proposals must be submitted online at the following link:
Participant Terms and Conditions
This information will be available in February 2017.